QuickBooks Desktop Pro & Premier
Customers, vendors, items, invoices, bills, payments and journals for small and growing businesses — including industry editions of Premier.
Nakkei for QuickBooks Desktop
QuickBooks Desktop integration, on steroids. Now online.
Keep the QuickBooks Desktop file your accountant trusts, and run everything around it on the web: invoicing, purchases, procurement, inventory, fixed assets, HR and payroll, approvals, projects and donor grants. Work from any browser, anywhere, synced two ways with your company file.
- Push & pull sync
- 2-way
- Push & pull sync
- Record types synced
- 30+
- Record types synced
- Work from anywhere
- Any browser
- Work from anywhere
QuickBooks Desktop on steroids
Everything QuickBooks Desktop does. Now online, for your whole team.
QuickBooks Desktop is excellent at the books, but it lives on one office PC. Nakkei puts a fast web app around it, so the whole business can work from any browser, anywhere, and everything still lands in the company file your accountant trusts. Read how online access works.
| Area | QuickBooks Desktop alone | QuickBooks Desktop + Nakkei |
|---|---|---|
| Where you work | On the PC or office network where it's installedQuickBooks alone | Any browser: office, home, branch or phoneWith Nakkei |
| Who can use it | People with a QuickBooks licence on that machineQuickBooks alone | Your whole team, each with their own login and roleWith Nakkei |
| Approvals | Basic, and varies by editionQuickBooks alone | Multi-level sign-off before anything reaches the booksWith Nakkei |
| Signatures | Print, sign and scanQuickBooks alone | Signed on screen, or by secure link for outside partiesWith Nakkei |
| Documents | Attached on the QuickBooks PCQuickBooks alone | Attached to every record, available onlineWith Nakkei |
| Procurement, HR, assets, projects | Usually run outside QuickBooks, in spreadsheetsQuickBooks alone | Built in, and posted to the books automaticallyWith Nakkei |
| Branches | Separate company files, or classes set up and kept by handQuickBooks alone | Every branch into one head-office file Coming soonWith Nakkei |
| Kenyan tax | eTIMS needs a separate toolQuickBooks alone | eTIMS built in, with checks before you fileWith Nakkei |
Your books stay where they are. The company file keeps running on your office PC or server, and Nakkei keeps it in sync. Your team works online regardless; whenever that PC is on, queued changes land in QuickBooks.
Compatibility
Works with the QuickBooks Desktop you already own
No migration to the cloud, no new accounting package for your accountant to learn. Nakkei connects to the company file (.QBW) that is already running on your office PC or server.
QuickBooks Enterprise
Multiple company files on one server. Nakkei keeps one connection per company file, so each entity syncs on its own.
QuickBooks Accountant
Accountants keep working in the file they know. Nakkei posts to the ledger and never touches client-data-review features.
Premier Accountant UK 2019
Supported with UK regional settings and UK VAT codes respected.
Enterprise Solutions UK 2014
Long-lived installations are supported too. Report pulls use the standard report types both UK editions accept.
QuickBooks Point of Sale
A separate sync path for stores running QuickBooks POS, so till sales and stock movements reach the same books.
- Sync
- Two-way, approval-gated
- Access
- Any browser, any device
- Company files
- One or many
- Regions
- US · UK
How it works
Your team works online. Your books stay in QuickBooks Desktop.
Nakkei looks after the sync between your team's work and your company file. Approved records go to QuickBooks, changes your accountant makes there come back, and every exchange is checked and logged. Why QuickBooks Desktop needs this.
NakkeiYour team, online: sales, stock, HR & approvalsOnline
approved changes only
Nakkei two-way syncEncrypted, logged and checked for conflictsSyncing
your company file, updated
QuickBooks DesktopYour company file stays the system of recordSynced
- 01
Your team works in Nakkei
Approving an invoice, posting a bill or closing a pay run queues it for QuickBooks. Your team never waits on QuickBooks being open.
- 02
Nakkei syncs it
Approved records are sent to your company file, and changes made in QuickBooks come back into Nakkei, securely and in order.
- 03
Both sides confirm
QuickBooks confirms each record with its own reference. Anything that did not land is flagged with the reason and retried safely.
What syncs
Every Nakkei record lands where your accountant expects it
Nakkei maps its own model onto the QuickBooks list items and transactions that QuickBooks already reports on — so the standard QuickBooks reports keep working.
| In Nakkei | In QuickBooks Desktop | Why it matters |
|---|---|---|
| Customer / donor | Customer | "Income by Customer" doubles as funder and client reporting. |
| Project / grant award | Customer:Job | Enables Profit & Loss by Job and budget vs actual per project. |
| Fund · branch · department | Class | "Profit & Loss by Class" becomes a fund or branch report. |
| Supplier | Vendor | Payables aging and spending by vendor stay accurate. |
| Product / service / expense item | Item | Inventory, service and sales-tax items created on demand. |
| Invoice · credit note · payment received | Invoice · Credit Memo · Receive Payment | Receivables match line for line. |
| Bill · supplier credit · bill payment | Bill · Vendor Credit · Bill Payment | Payables, cheques and card payments reconcile. |
| Purchase order | Purchase Order | Open commitments visible to finance before the bill arrives. |
| Stock adjustment | Inventory Adjustment | Stock valuation agrees between the two systems. |
| Expense · cash · card spend | Check · Credit Card Charge | Bank and card accounts reconcile in QuickBooks. |
| Grant receipt · deposit | Deposit | Money in without an invoice, recorded against the right fund. |
| Payroll · depreciation · advances | Journal Entry | Balanced journals for pay runs, assets and staff liquidations. |
Two-way sync
Reconciled, not merged blindly
Every row records where it came from, its QuickBooks reference and version, and its sync state — so the two systems can always be compared and corrected.
Upward · Nakkei → QuickBooks
Push what you create
A change to an invoice, quotation, bill, customer, supplier or stock item is queued for QuickBooks the moment it is saved — your team never waits on QuickBooks.
- 01Only finished work is sentA cancelled or unsaved invoice can never reach QuickBooks, so you never get a sale in one system that doesn't exist in the other.
- 02Approval-gatedExpenses, payments and pay runs reach QuickBooks only once every required approver has signed off.
- 03Dependencies firstA missing customer, vendor, item or class is created before the transaction that needs it.
- 04Regular reconciliationNakkei regularly checks both sides and resends anything missed, so nothing is lost.
Downward · QuickBooks → Nakkei
Pull what your accountant posts
Changes made directly in QuickBooks — new customers, adjusted bills, journals, expenses — come back into Nakkei on the next sync.
- 01Only what changedEach sync brings back just the changes since the last one, so even large company files stay fast.
- 02Conflict detectionVersions are compared, so a record edited on both sides is flagged instead of silently overwritten.
- 03No duplicatesBringing the same change back twice never creates a second copy.
- 04Deletions followedTransactions and list items deleted in QuickBooks are detected and reflected in Nakkei.
Modules
Every workspace in Nakkei feeds the same books
Pick the apps you need. Each one knows which QuickBooks records it produces, so finance doesn't have to re-key anything.
Invoicing
Invoices, delivery notes, credit notes and returns, payments and grants received.
In QuickBooks: Invoice · Credit Memo · Receive Payment
Purchases
Bills, expenses, pay bills, supplier credits and returns, supplier payments.
In QuickBooks: Bill · Vendor Credit · Bill Payment
Procurement
Purchase orders, tenders and RFQs, proforma invoices, contracts and suppliers.
In QuickBooks: Purchase Order · Vendor
Multi-store inventory
Stock by store, transfers signed for on arrival, goods received, movements, FIFO valuation, lots and expiry.
In QuickBooks: Inventory Item · Inventory Adjustment
Fixed assets
Asset register, allocations to staff, depreciation runs and value changes.
In QuickBooks: Journal Entry
HR & payroll
Staff records, attendance, leave, pay runs with PAYE, NSSF, SHIF and housing levy, salary advances, appraisals and hiring.
In QuickBooks: Other Name · Journal Entry
Requests & advances
Travel and activity requests, monthly budgets, staff advances and liquidations.
In QuickBooks: Check · Journal Entry
Accounting
Chart of accounts, journal entries, bank and cash, expenses and financial statements.
In QuickBooks: Account · Journal Entry · Deposit
Multi-branchComing soon
Every branch working. One QuickBooks at head office.
Give each branch its own users, stores, approvals and projects in Nakkei, and have all of it land in the single QuickBooks Desktop company file your head office already runs. No separate files per branch, no month-end consolidation by hand.
NairobiSynced
24 users · 2 stores- Westlands fit-out
- Retail expansion
MombasaSynced
11 users · 1 store- Port logistics
- Solar install Q4
Kisumu3 queued
8 users · 1 store- Lakeside clinic
Head office · QuickBooks DesktopOne company file · Profit & Loss by Class = profit by branch
01
Branch users see their branch
Staff work only with their own branch's customers, stock, requests and approvals. Head office and finance see every branch, side by side.
02
Many projects per branch
Run as many projects as each branch needs, each with its own budget, activities and spend, rolled up by branch and across the company.
03
Consolidated in QuickBooks
Branches become QuickBooks classes and projects become jobs, so head office gets branch and project reports straight from QuickBooks.
Extended QuickBooks
Go paperless. Do what QuickBooks Desktop can't.
QuickBooks Desktop keeps the numbers. Nakkei adds the signatures, documents and emails around them, so the whole trail from request to payment lives in one place, with no printing or scanning.
Online signatures
Approve expenses, payments and budgets with a signature on screen. Customers sign delivery notes on a phone, staff sign for the assets they're issued, and appraisals are signed by both sides.
- Send a secure link so customers and suppliers can sign without an account
- Every signature is stamped onto the printed or PDF document
- Approved records then sync to QuickBooks as usual
Attachments on every record
Attach receipts, supplier invoices, contracts and delivery notes to any bill, expense or invoice. The figures sync to QuickBooks, and the documents stay one click away in Nakkei, linked to the same QuickBooks reference.
Automatic emailingComing soon
Invoices, statements, purchase orders and payment advice go to customers and suppliers automatically as soon as they're approved, with polite reminders when an invoice falls overdue.
QuickBooks sync centre
Full visibility over every sync
A dedicated workspace for administrators and accountants to set up the connection, watch the queue and investigate anything that didn't go through.
OverviewLast run 2 min ago
Waiting6
Completed1,842
Failed0
| Record type | Not yet synced | |
|---|---|---|
| Invoices | 0 | Up to date |
| Bills | 2 | Queued |
| Pay runs | 1 | Awaiting approval |
| Fixed assets | 0 | Up to date |
Connection settingsTest connection
QuickBooks edition
Enterprise Solutions UK 2014
Region
UK
Company file
C:\Users\Public\Documents\Intuit\QuickBooks\Company Files\Your Company.QBW
Import changes from QuickBooks
On
Import expenses dated from
2026-01-01
Send approved records to QuickBooks
On
Demo mode
Off
Sync queueAll statuses
| Record | Type | Status |
|---|---|---|
| INV-2041 · Kibet Hardware | Invoice | Done |
| BILL-0388 · Savanna Supplies | Bill | Done |
| PO-1177 · Office furniture | Purchase order | Pending |
| October pay run | Journal | Pending |
| Stock count · Main store | Stock adjustment | Pending |
Activity log · INV-2041Done
- Invoice approved and queued
- Connected to QuickBooks · company file open
- Invoice sent to QuickBooks
- QuickBooks confirmed · reference 1A3F-1729
- Record marked synced
For non-profits & NGOs
Fund accounting on top of QuickBooks Desktop
QuickBooks Desktop has no fund accounting. Nakkei owns the fund and grant model — restricted, unrestricted, designated and endowment — and projects it onto the QuickBooks primitives that do work: Class for a fund, Customer:Job for a project, Customer for a funder.
- Projects with budget lines, budget vs actual and activities
- Donors, grant awards, instalments and reporting deadlines with overdue flags
- Beneficiaries with verified payout destinations and M-Pesa payments
- Multi-level approvals for expenses, payments, budgets, payroll and hiring
4Restriction types tracked per fund
SORPStyle statements from the same ledger
- Profit & lossFinancial statements
- Balance sheetFinancial statements
- Cash flowFinancial statements
- Budget vs actualBy project
- Donor fundingIncome by funder
- Project summaryFinancial position
- AR & AP agingReceivables, payables
- Vendor spendSpending by vendor
- BeneficiariesDemographics & support
Setup
Connected in an afternoon
Our team walks you through it, but here's the whole process. No changes to your QuickBooks installation beyond what Intuit provides.
- 1
Prepare QuickBooks
Open the company file, allow integrated applications in Preferences, and take a backup.
- 2
Connect in Nakkei
Choose your QuickBooks edition and company file in Nakkei’s connection settings.
- 3
Link with our team
We set up the secure link to your QuickBooks PC with you, one per company file.
- 4
Authorise access
Allow Nakkei to work with the company file when QuickBooks asks.
- 5
Sync
Run the first pull, review the queue, then switch on pushes when your mapping is agreed.
Safety & control
Built for real money
Nakkei reads and writes your accounting records, so every part of the integration is designed to be deliberate, reversible and auditable.
Push is off until you say so
Pull first, agree the mapping with your accountant, then enable writes — per connection.
Approvals before posting
Configurable sign-off chains mean nothing reaches QuickBooks until the right people agree.
QuickBooks stays in charge
Rows that came from QuickBooks are read-only in Nakkei; edit them in QuickBooks and they re-sync.
Dedicated credentials
The sync link uses its own generated credentials, separate from staff logins.
Encrypted end to end
All sync traffic runs over HTTPS, so your figures are never sent in the clear.
Complete audit trail
Every exchange is logged with a full event timeline, ready for your auditor.
FAQ
QuickBooks Desktop integration FAQ
Which QuickBooks Desktop editions does Nakkei integrate with?
QuickBooks Desktop Pro, Premier (including industry editions), Enterprise and Accountant, plus Premier Accountant UK 2019 and Enterprise Solutions UK 2014. A separate path covers QuickBooks Point of Sale.
Do we have to move to QuickBooks Online?
No. Nakkei gives you the online part without leaving QuickBooks Desktop. Your team works in the browser from anywhere, the company file stays on your own PC or server, and your accountant keeps working in it exactly as before.
Does QuickBooks need to be open for the integration to work?
Your team can keep working in Nakkei at any time — changes simply queue. The company file needs to be open on the QuickBooks PC for changes to sync, and the queue clears on the next sync.
What happens if someone edits a record in QuickBooks directly?
The change is pulled back into Nakkei on the next sync. Versions are compared, so a record changed on both sides is flagged as a conflict rather than silently overwritten, and deletions are detected by a sweep.
We run several companies in QuickBooks Enterprise. Is that supported?
Yes. Set up one connection per company file. Each syncs independently, with its own queue and log.
We have several branches but one QuickBooks file at head office. Does that work?
Multi-branch sync is coming soon. It's being built for exactly that setup: each branch will work in Nakkei with its own users, stores and projects, and everything will sync into the one head-office company file, tagged with the branch's class so QuickBooks can report by branch.
Can attachments and signatures go into QuickBooks too?
QuickBooks Desktop’s integration carries figures, not files, so the documents stay in Nakkei, linked to the same QuickBooks reference. Your accountant sees the numbers in QuickBooks and opens the receipt, contract or signed note in Nakkei with one click.
Can we try it without touching our live books?
Yes. Pushing is off by default, so you can start with read-only pulls. We also recommend rehearsing against a copy of the company file, and Nakkei includes a demo mode that shows the full sync working with no QuickBooks installed.
Is Nakkei an Intuit product?
No. Nakkei is an independent product that integrates with QuickBooks Desktop. It is not affiliated with or endorsed by Intuit.
Untamed efficiency
See it on your own company file.
Bring a backup of your QuickBooks Desktop file and we'll show your invoices, bills and stock flowing through Nakkei in a 30-minute session.