Invoice and get paid
Raise quotations, invoices, delivery notes and credit notes, and record payments received.
QuickBooks Desktop, online
Access QuickBooks Desktop online, from any browser.
Keep the QuickBooks Desktop company file your accountant trusts on your office PC, and let your whole team work with it online — on a laptop, a tablet or a phone. No remote desktop, no hosting move, no switch to QuickBooks Online.
- Laptop, tablet or phone
- Any browser
- Laptop, tablet or phone
- Data migrations
- 0
- Data migrations
- Sync with your .QBW
- 2-way
- Sync with your .QBW
The short answer
Can you use QuickBooks Desktop online?
Not by itself. QuickBooks Desktop is a Windows program that runs on the PC or server where it's installed. To reach it from elsewhere you can stream its screens with remote desktop, rent a hosted copy, convert to QuickBooks Online — or use a web app that syncs with your company file.
Nakkei is that web app. Your team invoices, buys, approves and reports in the browser, and everything flows into your QuickBooks Desktop file through Nakkei's secure two-way sync. See why there's no simpler route in our QuickBooks Desktop API guide.
Your options
Four ways to reach QuickBooks Desktop remotely
Each approach answers a different question. If you want your team working online without giving up QuickBooks Desktop, the comparison is short.
| Approach | What you use | Where the data lives | On a phone | What changes | Who can use it |
|---|---|---|---|---|---|
| Remote desktop to the office PC | QuickBooks screens, streamed from the office PC | On your office PC | Awkward on small screens | None | Limited by the PC and your QuickBooks licences |
| Hosted QuickBooks Desktop | QuickBooks screens, on a provider’s server | On the hosting provider’s servers | Awkward on small screens | Move the company file to the host | Licences plus hosting seats |
| Move to QuickBooks Online | A different product | In Intuit’s cloud | Yes | Convert your data and retrain | QuickBooks Online subscription |
| Nakkei | A fast web app, synced two ways with your Desktop file | Company file stays on your PC or server | Yes, built for the browser | None — keep QuickBooks Desktop | Your whole team, each with their own login and role |
Remote desktop and hosting give you QuickBooks' own screens, which some accountants prefer. Nakkei gives the rest of the team a browser-first way to work, while the accountant keeps QuickBooks Desktop.
What works online
What your team can do from any browser
Everything that used to mean walking to the QuickBooks PC — or emailing the person who sits at it.
Buy and pay suppliers
Purchase orders, bills, expenses and supplier payments, approved before they post.
Check and move stock
Stock by store, goods received, transfers and adjustments, from the warehouse floor.
Approve from anywhere
Expenses, payments, budgets, payroll and hiring signed off from a phone.
See the numbers
Profit and loss, balance sheet, budget vs actual, aging and project reports online.
Sign and attach
Sign documents on screen and attach receipts and contracts to any record.
How it works
Your team online. Your books on your PC.
Your team works in Nakkei
In any browser, each person with their own login, role and approvals.
Nakkei queues the changes
Approved invoices, bills, payments, stock moves and journals wait safely in a queue.
QuickBooks Desktop is updated
Nakkei applies the queued changes to your company file and checks each one landed, flagging anything that needs attention.
What you need
- QuickBooks Desktop on a PC or serverPro, Premier, Enterprise, Accountant or a UK edition, with the company file open when you want changes to sync.
- A one-time setup on that PCOur team links your company file to Nakkei with you. Nothing changes in how your accountant uses QuickBooks.
- An encrypted connectionAll sync traffic runs over HTTPS. We set this up with you.
- Your team’s loginsEach person gets their own account, role and approval limits in Nakkei.
Working while the QuickBooks PC is off is fine: changes wait in the queue and land in QuickBooks on the next sync.
QuickBooks Desktop work, on your phone
Approve a payment from a site visit, check stock from the shop floor, or send an invoice from a client's office. Nakkei works in the browser on any phone, and the result lands in your QuickBooks Desktop file.
- No app to install — any modern mobile browser
- Approvals and signatures designed for touch
- Same data your accountant sees in QuickBooks Desktop
FAQ
Accessing QuickBooks Desktop online: FAQ
Can I use QuickBooks Desktop in a web browser?
QuickBooks Desktop itself is a Windows program and doesn’t run in a browser. You can stream it with remote desktop or a hosting provider, or use a web app like Nakkei that syncs two ways with your company file, so your team works in the browser while QuickBooks Desktop stays your system of record.
How can I access QuickBooks Desktop from my phone?
With Nakkei, your team uses the browser on any phone to invoice, approve, check stock and view reports. Every change syncs into your QuickBooks Desktop company file.
Do I need to keep my office computer on?
The PC or server running QuickBooks Desktop needs to be on, with the company file open, for changes to sync. Your team can keep working online when it’s off — changes queue in Nakkei and land in QuickBooks on the next sync.
Do I have to switch to QuickBooks Online?
No. Nakkei is built for QuickBooks Desktop: Pro, Premier, Enterprise, Accountant and the UK editions. You keep your Desktop file and your accountant keeps working in it exactly as before.
Can several people work at the same time?
Yes. Each person gets their own Nakkei login and role, so your whole team can work online at once, with multi-level approvals before anything reaches the books.
Is it secure?
All sync traffic is encrypted and uses its own credentials, separate from staff logins. Pushing to QuickBooks is off until you enable it, approvals gate what posts, and every exchange is logged.
What still happens in QuickBooks Desktop?
Your accountant keeps using QuickBooks Desktop for the work it does best — bank reconciliation, year-end and their own reviews. Nakkei handles the day-to-day work around it, online.
Untamed efficiency
Put QuickBooks Desktop in every browser.
Bring a backup of your company file and we'll show your team working with it online in a 30-minute session.